Enhance Your Risk Management By Using A Print And Mail Outsource Provider

data security for outsourced printing and mailing - Towne Mailer

Using an outsource provider for your print and mail services can save you money in a lot of different ways. Not only does it cost less for us to print and mail your invoices, statements and bills, but you can also save on supplies, machinery, office space, and personnel. Another way that you can save money by outsourcing your printing and mail processing is by enhancing your risk management and cutting down on expensive mistakes and security breaches.

At Towne Mailer, we only print and mail invoices, statement, notices, bills, letters and documents. Because that’s our specialty, we do it very well and take it very seriously. One aspect of our process that helps us (and our clients succeed) is our risk management processes and top-level security measures.

How can we help you avoid risk when it comes to your printing and mailing needs?

  • We send you reports that outline every mailing. Each time we complete a printing and mailing job for your business, we send you three different reports that outline exactly what we printed and mailed for you and to whom and when. We also send you a report listing any bad addresses we found in your data. These reports keep a solid record of what has been mailed and can help prevent or alleviate mistakes.
  • We have on-site quality assurance. We check the accuracy and quality of your mailing every step of the way as it makes its way around our shop and to the post office, from the time it is received, printed, assembled, metered and delivered to the Post Office. 
  • We have several levels of cyber security. Our online security measures include a secure router, a secure server, and lots of encryption, which means that your data is extremely safe during the uploading and downloading processes.
  • We also have on-site security. In addition to our online security measures, we also have top-notch physical security at our building that makes certain that all of your information stays safe while it is in our hands.
  • Our employees all sign non-disclosure agreements. Our employees are like family and most have been with us for years–but on top of that fact everyone signs an NDA that ensures that your information is safe with them and won’t leave the building.
  • We guarantee a 24-hour turnaround for regular mailings. A late mailing can be disastrous in a number of ways for a business, but it won’t happen to you at Towne Mailer. We have a 24-hour (or less) turnaround guarantee, and in the many years of our operation, we’ve never broken it.

Request A Free Quote And Reduce Your Risk  

Are you ready to boost your risk management while simplifying your business? We invite you to call our team today and request a free quote to find out just how much Towne Mailer can help you with your print to mail services. Contact us today by filling out our short online request form or by calling (877) 882-6245.

Outsource Your Print And Mail Services & Don’t Sweat Seasonal Work Fluctuations

printing and mailing invoices and statements

We often talk about the two big benefits of outsourcing your print and mail services: saving time and saving money. But we want you to know that the benefits don’t end there. In fact, we keep thinking of new ones every day.

The benefit we want to discuss today is that the team at Towne Mailer can handle your volume of output whether it’s small or large, year round or year end, without a problem. We deeply understand that all businesses are different and have different printing and mailing needs. Some of these businesses have varying needs throughout the year, due to the nature of what they do. For example, a swimming pool and spa service will be much busier during the summer months, while a company that is involved with retail may be much busier during the holiday season. One company may send thousands of pieces of mail during one season, and only hundreds of pieces of mail during other seasons.

Stop Worrying About Seasonal Work Levels With Print And Mail Outsourcing

How do you deal with your company’s seasonal work fluctuations when it comes to printing and mail processing? Some businesses will hire temporary extra workers to help with volume, while some will reassign workers from other areas of their business to help with extra tasks. But both of these options come with big downsides: extra workers cost money and need time to be hired and trained. At the same time, reassigning employees may hurt company culture and take away from your main business needs.

What are the benefits of outsourcing your extra seasonal mailings?

  • You don’t have to waste time hiring extra seasonal workers.
  • You don’t have to train seasonal workers each year.
  • You don’t have to pay seasonal workers.
  • You don’t have to find a place for seasonal workers to work, park, etc.
  • You don’t have to reassign employees to do extra seasonal work.
  • You don’t have to think about fluctuations in your mail volume at all.
  • You don’t have to worry about extra seasonal mailing going out late.

Our 24-hour Turnaround Guarantee  

Big seasonal mailings can be extremely stressful if you are handling them on your own, but if you use a print and mail service like Towne Mailer, all you have to do is upload your information in a matter of minutes and feel secure knowing that your documents, letters, statements, bills, or fliers will be at the post office and ready to go within 24 hours. And if your big season ends and your volume drops, we don’t mind that either.

Request A Free Quote From Towne Mailer Today

End the stress of your seasonal mailings by taking the task off of your plate and giving it to the experts. You’ll save time, money, and a lot of worry, all while ensuring that your clients, customers, or potential customers hear from you quickly and accurately. Ready to learn more about our services and to see how much you can save? Contact us today online or call us at 877-882-6245.

Providing Expert Print To Mail Services Nationwide

printing and mailing invoices and statements

Even as our culture moves away from printed mail and towards electronic solutions, there is still a huge need and want for printed materials and print to mail services, especially when it comes to conducting business. In fact, over 506 million pieces of mail are processed by the United States Post Service (USPS) each day, which comes to over 5,861 pieces of mail processed each second. While emails take care of small pieces of business, – customers, clients, and potential clients all want to hear from you, whether you are sending out bills, statements, notices, letters, or marketing pieces.

What Are Print To Mail Services?

Print to mail outsourcers like Towne Mailer specialize in printing and mailing your invoices, bills, documents, letters and statements so that you don’t have to. Businesses simply upload their information to our secure server, and Towne Mailer takes care of the rest: printing, folding, inserting, posting and driving the mailing to the post office.

Print to mail services can help you with:

  • Statements.
  • Invoices.
  • Bills.
  • Mail merge letters.
  • Standard (Bulk) Mailings.
  • Coupons.
  • Newsletters.
  • Notices.
  • Inserts.
  • Fliers.

The Benefits of Outsourcing Print to Mail Services

Most businesses choose to use print to mail outsource providers because it saves their company both time and money. But there are lots of other reasons to choose print to mail outsource providers too. Here are just a few big ones:

  • Save office space, storage space, and warehouse space.
  • Focus your business by eliminating a big set of time consuming tasks from your office.
  • Save on buying and maintaining expensive machinery, such as high-speed printers, postage meters, folding and inserting equipment.
  • Stop mistakes from happening by leaving the printing and mailing to the experts.
  • Use our specialized services so that your letters, invoices, and notices look better.
  • Rest easy knowing that we have taken all of the right security measures to keep your company’s information and your customers’ information safe.
  • Improve your cash flow by receiving payment from customers faster.
  • Take advantage of our 24-hour turnaround guarantee and get your customers and clients their mail faster.
  • Get detailed reports of what we mailed, who we mailed it to, and when we mailed it.

Request Your Free Quote Today

Whether you already use print to mail service outsourcing, or whether you are trying it for the first time, we welcome you to call our team today to request a free quote. Find out just how much you can save and try out our services to see how much time and effort you can save as well. Call us today at (877) 882-6245.

Need Help With Notice Printing and Mailing? We Can Help.

printing and mailing invoices and statements

As a business with hundreds of clients, customers, or patients, one of your biggest jobs is to keep them informed. Not only of their account, but also of your business’s news, good and bad. For that reason, it’s often necessary to send out notices in addition to your regular paperwork, like bills and statements, to keep your client base up-to-date and in the know.

While email notices are convenient and economical, not all of your customers may use email–and you may not have all of your customers’ email addresses. At the same time, the most important types of notices, such as overdue notices, should be mailed in hard copy.

Fast and Economical Notice Printing and Mailing

At Towne Mailer, we specialize in printing and mailing notices, letters and statements for businesses of all sizes. This includes all types of notices, including:

  • Appointment reminders.
  • Overdue notices.
  • Change of address notices.
  • Change of business hours notices.
  • Account notices.
  • Product or service update notices.
  • Breach of security notices.
  • Jury duty notices.
  • Change of agreement notices.
  • End of subscription notices.

We can print notices that are the same for all of your customers as well as personalized notices that contain individual names or account information. We can also print notices of all sizes and in many forms, with or without return envelopes. We can even insert extra notices into your existing, regular run of monthly invoices, bills or statements.

Our Notice Printing and Mailing Process

Getting your notices printed and mailed could not be easier with Towne Mailer. Here’s our process:

  • Upload your data to our secure server–we serve clients all over the country.
  • We will examine your notice to make sure everything is okay –and even make small design improvements if necessary.
  • We print your letters and notices using our high-speed, high tech printers.
  • We insert your letters and notices into envelopes and address them to your customers, all using our mail processing machines.
  • We meter your notices and letters and deliver them to the post office.

Get A Free Quote For Your Notice Mailings

Don’t waste money or your employee’s time with large-scale notice mailing. We have a 24-hour turnaround guarantee and a team that goes above and beyond to get the job done. We also have 17 years of experience–experience that makes us smart, efficient, and accurate.

Ready to try our services? Contact us today online or call Towne Mailer today (877-882-6245) to request a free, no-obligation quote, and find out how much money you can save today.