Need Help With Notice Printing and Mailing? We Can Help.

printing and mailing invoices and statements

As a business with hundreds of clients, customers, or patients, one of your biggest jobs is to keep them informed. Not only of their account, but also of your business’s news, good and bad. For that reason, it’s often necessary to send out notices in addition to your regular paperwork, like bills and statements, to keep your client base up-to-date and in the know.

While email notices are convenient and economical, not all of your customers may use email–and you may not have all of your customers’ email addresses. At the same time, the most important types of notices, such as overdue notices, should be mailed in hard copy.

Fast and Economical Notice Printing and Mailing

At Towne Mailer, we specialize in printing and mailing notices, letters and statements for businesses of all sizes. This includes all types of notices, including:

  • Appointment reminders.
  • Overdue notices.
  • Change of address notices.
  • Change of business hours notices.
  • Account notices.
  • Product or service update notices.
  • Breach of security notices.
  • Jury duty notices.
  • Change of agreement notices.
  • End of subscription notices.

We can print notices that are the same for all of your customers as well as personalized notices that contain individual names or account information. We can also print notices of all sizes and in many forms, with or without return envelopes. We can even insert extra notices into your existing, regular run of monthly invoices, bills or statements.

Our Notice Printing and Mailing Process

Getting your notices printed and mailed could not be easier with Towne Mailer. Here’s our process:

  • Upload your data to our secure server–we serve clients all over the country.
  • We will examine your notice to make sure everything is okay –and even make small design improvements if necessary.
  • We print your letters and notices using our high-speed, high tech printers.
  • We insert your letters and notices into envelopes and address them to your customers, all using our mail processing machines.
  • We meter your notices and letters and deliver them to the post office.

Get A Free Quote For Your Notice Mailings

Don’t waste money or your employee’s time with large-scale notice mailing. We have a 24-hour turnaround guarantee and a team that goes above and beyond to get the job done. We also have 17 years of experience–experience that makes us smart, efficient, and accurate.

Ready to try our services? Contact us today online or call Towne Mailer today (877-882-6245) to request a free, no-obligation quote, and find out how much money you can save today.

 

 

How Much Money Could You Save By Outsourcing Your Invoice & Statement Printing & Mailing?

save money and outsource your printing and mailing

As any savvy business owner knows, there are lots of ways to make money for your company as well as lots of ways to save money for your company. But many businesses that are striving to increase their profits don’t often enough consider how much money they could save by outsourcing a few basic office tasks.

At Towne Mailer, we want you to know that if you send more than 200 invoices & statements per month, you can likely save money by outsourcing the task to us. Since we specialize in printing, processing, and mailing invoices and statements, we can accomplish the task with peak efficiency, saving you significant resources while getting your customers their statements and invoices quickly and accurately.

How do we print and mail invoices and statements so efficiently?

  • We have automated the entire process. We have a number of high-tech machines, from printers to inserters, that allow us to print, fold, and insert thousands of invoices & statements each day. If you are still processing your mail by hand, this can save you hours of expensive manpower.
  • We buy in bulk. Because we specialize in printing and mailing, and because we have a large warehouse, we are able to buy envelopes and paper in semi-truck loads, significantly cutting costs.
  • Our quality assurance system. We have a lot of systems in place at every step of our process to prevent mistakes from occurring. Preventing mistakes mean lower costs.
  • We are fast. We’ve spent the last 17 years doing one job, so it makes sense we’ve gotten pretty good at it. We can simply accomplish the task of printing and mailing statements faster than others.

The Other Benefits Of Outsourcing Your Invoice & Statement Priinting & Mailing

Although it’s pretty great to save money and increase profits, there are even more great benefits to outsourcing your invoice & statement printing & mailing. Here are just a few:

  • You free up your employees. The staff that takes care of your printing and mailing can concentrate on other tasks–all they have to do is upload their data onto our server and the job is done.
  • You free up space. Mailing hundreds or thousands of pieces of mail a month is a big job that takes up lots of office space. Let us handle it, and use your new space for expanding your business in another way.
  • Your cash flow improves. Did you know that when your invoices & statements are sent out quickly and consistently, you get paid faster? It’s true. Many of our customers have reported an improvement in cash flow.
  • You improve accuracy. We provide our clients with three different reports after each of their mailings, all of which ensure accuracy and improve organization. Improving accuracy can also result in more clients and customers paying on time.

Our 24-Hour Guarantee

We guarantee that we will print & mail your invoices & statements within 24 hours of receiving your data upload–and we even do it the same business day if we receive your data upload before 8 a.m. We have never failed to meet this guarantee.

Request A Free Quote From Towne Mailer Today

The very best way to find out how much money we can save you is to call today to request a free quote. Our team can look at your job and calculate your savings to the penny. We will even complete your job with no obligations so that you can get a feel for what it’s like to work with us and outsource your printing and mailing.

Have questions? Want to learn more? Ready to request your free trial?
Talk to us by filling out our online form or calling Call (877) 882-6245.
 

Everything You Need To Know About Towne Mailer’s Security & Data Protection

data security for outsourced printing and mailing - Towne Mailer

When we talk to businesses about outsourcing their invoice and statement printing and mailing tasks, one of their most common concerns is the security of the information that they mail. In many cases, they are extremely careful about the private information of their clients, which often includes:

  • Private addresses.
  • Billing and invoice information.
  • Medical information/patient information for our medical clients

At Towne Mailer, we are very aware that security and privacy are two of our clients’ biggest concerns. For this reason, we have put significant thought and effort into our data security measures–and we have never had a breach in our 17 years of operation.

Let’s take a closer look at our data security system.

Our Data Security: Layers Upon Layers of Doors and Locks

We talked to our long-time print manager Robert Drake about exactly how we keep our client information (and their clients’ information) safe and sound. He explained that just like a physical building, we keep our data safe behind a number of secure walls and doors, just as a home may have a fence, locked outer doors, and locked inner doors.

Specifically, our gates and fences include:

  • A secure router. This piece of hardware directs and filters information coming into our system.
  • A firewall. Our firewall further polices information as it enters our server, limiting access and making certain that hackers stay out and only the data we want gets in.
  • A secure web server. Our secure server makes certain your data is protected when you upload it. In addition, the data only remains on our server for a few moments before being downloaded onto our own offline server, where it is even safer. Anyone who logs on to our servers can only remain for a few minutes before being logged off, preventing anyone on site to copy sensitive information.
  • Lots of encryption. The router, firewall and servers are all encrypted, making any sort of breach of security during information transfer significantly more difficult.
  • Independent security. All aspects of the above system are independently password protected–even if a hacker were to gain access to one part of our system, the others would still be protected.
  • Physical, on site security. Our hardware is safely located on-site at Towne Mailer, where it is protected with a good old lock and key.
  • Non-Disclosure Agreements. As a condition of employment, all of our employees sign a non-disclosure agreement applicable to the data we print and mail for our clients. Also, as to our medical clients we sign and deliver to our medical provider clients a HIPAA Business Associate Agreement prior to commencing our printing and mailing service.

Request A Free Quote From Towne Mailer

If you are thinking of outsourcing your statement and invoice printing and mailing, but you are concerned about data security, we’d be happy to speak with you about our processes and systems. We’ve found that in many cases, our data security is even better than the systems our clients have in-house.

We offer businesses of all sizes a free, no-obligation quote. To learn more about our services, talk to our team, or request a quote, contact us today online or call us at (877) 882-6245.

 

 

 

 

 

 

Streamline Your Statement & Invoice Printing and Mailing Today

printing and mailing invoices and statements

One of the best way to make your business more successful is to streamline all of your processes, down to the smallest details. Making sure that your office runs accurately and efficiently can make a significant difference when it comes to profits, employee happiness, and customer satisfaction.

At Towne Mailer, we specialize in streamlining your invoice, statement and letter printing and mailing. We want to make certain that all of your documents go out quickly and without errors–and for the least amount of money possible. These documents include:

• Statements and invoices.
• Personalized letters.
• Mail merge letters.
• Medical statements and bills.
• Dental statements and bills.
• Collection letters.
• Tax notices and bills.
• Jury questionnaires and notices.
• Rental statements.
• Utility Bills.
• Loan coupons.
• QuickBooks ™ invoices and statements.
• HOA mailings
• Newsletters, inserts, and fliers.

Even if you are already using a mail printing and processing outsource provider, we want you to know that you may be able to save more money (and more time, and more headaches) by switching to Towne Mailer. You can find out how much you can save by talking to our team and requesting a free quote.

What Towne Mailer Brings to the Table

Why are we a great choice for outsourcing your print and mail process, and how do we beat out the competition? Great question. Here are the five big reasons that our clients choose us.

• Our 24-hour turnaround guarantee. We have a one-day guarantee for all regular orders–and we have never missed a deadline. All regular orders that arrive by 8 a.m. on a weekday will be printed, processed, and mailed by close of business that day.

• Our above and beyond customer service. We will do everything in our power to help you get the service you need, and we will do it with skill, speed, and a smile. Don’t be surprised if you call up with a question or concern and Michael, our founder and president, answers the phone ready to help you out.

• Our invoice design services. We know that clear, well-designed invoices and statements get paid faster, improve company cash flow, and result in much less customer confusion. For this reason, our team will help you design simple, easy-to-read, branded invoices.

• Our security. Towne Mailer operates on a secure server and takes a number of security measures to protect the data of our clients. We have never experienced a security breach in our 17 years of operation.

• Our quality assurance process. Throughout the printing and mailing process, the quality of the job is checked, both through report generation and by staff members themselves. At the end of the process, you will receive three different reports so that you know exactly what was mailed, when, and to whom.

Request A Free Quote Today

If your business mails more than 200 letters each month, we can save you time and money while increasing the speed and accuracy of your mailings (no matter where in the United States you are located). It’s time to streamline your business, and this is a great place to start.

Ready to find out how much you can save? Our team is ready to meet you. We invite you to call (877) 882-6245 or fill out our quote request form.

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