Bill Printing And Mailing Services

At Towne Mailer, a feature of our services is bill printing and mailing. The terms “bill” and “invoice” are often used interchangeably, and they are pretty much synonymous. However, for the purposes of this article, a bill will be used to describe a statement that is sent for the collection of payment – i.e. what your customers owe you. An invoice, on the other hand, often refers to a document that contains a list of goods and/or services. Sometimes an invoice will include the message of payment due and sometimes not. It just depends. This distinction can cause some confusion, but for our purposes, let’s consider an invoice and a bill one and the same.

When you bill someone, you expect payment. A professional bill printing and mailing service assures that your statements are mailed out promptly and you are paid on schedule. Traditionally, you upload your data at your convenience and the billing service takes care of the rest. Should you find yourself facing delinquent customers, second and third notices are sent out by a professional outsource provider.

When Is Bill Printing And Mailing Necessary?

Our services, including bill printing and mail outsourcing, all circle back to one thing: communication. Customer service includes communication as a vital part of a profitable company. However, regardless of its importance, many business owners have difficulty keeping up with the demand for printing and mailing billing statements.

Running a business is difficult. And when you add the extra effort needed to accommodate an effective billing process, you open up all sorts of opportunities for error. Either you or an employee needs to keep your printing supplies filled; they have to upload the existing customer data, being aware of all new customers and their additional data; they have to print the documents, fold them, stuff them in envelopes … wait, there is a paper jam. Where’s Bill? Bill knows how to fix it. Bill’s not here today? What do we do now?

This is just one example of any number of issues that could pop up. If it is not an absent team member, then it is broken equipment, mistakes entering customer data, you name it. A professional statement printing and mailing service recognizes this difficulty and can alleviate these headaches, allowing you to spend your energy on other matters.

Should You Outsource Your Billing Tasks?

Outsourcing your statement printing and mailing services provides positive opportunities. It helps you conserve effort and money; it makes your employees more productive; and it also increases your credibility among your customers.

Of all the improvements involved, it is hard to argue with the main benefit of outsourcing your statement printing to a professional vendor: savings. When you partner with the right company, you will save time and money. Studies suggest that the average small business can lower their billing costs anywhere from 10-30%. That is hard to beat, but the real prize lies in the free time you are going to have. As a business owner, no time is “free” but you will have the ability to put your “new” time towards something more productive than statements and documents, like customer service.

As a bonus, if you process and mail your own statements, postage can be as much as two-thirds of your total billing costs. When you partner with a bill printing and mailing service, you lower your costs of labor, supplies, and postage, to name a few benefits.

How To Save Time And Money

Often, companies prefer to do as much as they can in-house. There is a level of self-reliance and cost-effectiveness that governs this way of thinking. While this thought process is commendable, it is quite often wasteful. While seeking to conserve money, businesses spread themselves and their employees too thin by trying to add these extra procedures to their day to day operations. That is inefficient and expensive, but what is truly ignored is the hidden costs of maintaining your folding and printing machines as well as purchasing consumables, such as ink, paper, envelopes, and postage, etc.

Overall, this not only costs a small fortune in start-up, production, and maintenance costs, it also takes huge bites out of your payroll which, in turn, takes money away from your actual day-to-day operations.

Bill Print and Mail Outsourcing Services

Outsourcing your billing to a professional is one of the most affordable actions you can take to help make your business more profitable. The proper bill printing and mailing service, especially one as trustworthy as Towne Mailer, ensures that each and every statement is delivered to your customers as quickly as possible, allowing you and your team to work on other company matters.

A billing service should strive to consolidate your revenue by informing your clients when to pay and when to reply to your communications. If you still find yourself on the fence when it comes to outsourcing statement processing services, Towne Mailer is available to answer any questions and assuage any concerns you may have.

Meanwhile, please consider that you will be saving time and money while utilizing strategies that are proven to help you increase your bottom line. By outsourcing your bill printing and mailing services, you can concentrate on improving your business by concentrating on other features, while your bill printing and mailing services are in the hands of a professional.

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Lower Costs, Maximize Profits

Towne Mailer ensures that your statements reach the proper recipient promptly. When your customers receive their statements on time, your revenue will increase, allowing your business to advance and reach its potential.

You could be leaving a lot of money on the table if your billing needs are not being handled in an efficient manner. You do not want to spend money on statement printing and other direct mail services that you don’t need to spend.

As a business owner, your aim is to make money. This means that you want to lower the cost to the lowest cost possible. When you outsource your statement mailing services, there is no need to devote valuable capital to the costly commercial equipment that is needed to get the job done correctly. Your neighborhood office supply store and its desktop printers just won’t suffice for this type of work.

Save Money With Outsourced Bill Printing

You also free considerable resources for upkeep costs, and you can conserve even more money when your bill printing vendor offers high volume markdowns. The more documents you need to print and mail, the more money you can save!

Handling your own bill printing and mailing services not only means that you have to acquire and service your own equipment, but it also means that you need to hire or reallocate people and/or resources to manage the extra workload. This equals more cost to your payroll. Using a professional service conserves your funds.

Improve Your Client Communication

Most employees might think bill processing uninteresting, tedious, and tiresome, particularly when they have other work that needs to be done. When you outsource these services, your team receives more time to finish work that can help the growth of your enterprise. You have the option to utilize them more effectively, and let us take care of the mail delivery.

Better communication means better customer service. Couple this with fewer errors and your customers will be happy. Eliminating the confusion of how and when to pay benefits everyone involved. In 2020, customers appreciate the professionalism and smooth communication.

How To Get Started With Towne Mailer

Towne Mailer has spent nearly 20 years developing processes to contain postage costs, and we save our customers hundreds of thousands of dollars every year. If you are working with other printing and mailing services, there is a good chance you’re spending too much money.

Here, at Towne Mailer, we guarantee the maximum postal savings available from the USPS and supreme precision when it comes to delivering your documents to the right addresses.

Towne Mailer delivers your clients a clearer, more concise understanding of their statements. By logically sorting and bundling your statements for the most affordable postal rates, we can lower your postage costs by 10 to 15 percent or even more!

We can provide a complete analysis of all of your costs so you know exactly how much you’re spending for printing, folding, stuffing, ink, postage, and more.

Should you find yourself wondering how easy it is to start, give us a call today and we will show you how. Chances are, it’s even easier than you think!