Bill Printing And Mailing
Bill Printing And Mailing Basics
A staple of our services is bill printing and mailing. The term bill and invoice are often used interchangeably and they are pretty much synonymous in nature. However, for the purpose of this article, a “bill” will be used to describe a document that is sent for the benefit of collecting money – i.e. – what your customers owe you. An invoice, on the other hand, is often referred to a document that contains a list of goods and/or services. Sometimes, an invoice will have a sum due and sometimes not. It just depends. This distinction can cause some confusion but, for the purpose of your business, let’s consider an invoice and a bill one in the same.
Nevertheless, when you “bill” someone, you expect to get paid. A bill printing and mailing service means that your bills get sent out on time and you get paid on time. Traditionally, you upload your information at your convenience and the bill print and mail service take care of the rest. Should you find yourself facing delinquent customers, second and third notices are quick to work for a professional outsource provider.
When Is Bill Printing And Mailing Necessary?
Our services, including bill print and mail outsourcing, all circle back to one thing: communication. Customer communication is a vital part of a profitable company. Regardless of its impact, many business owners have problems keeping up with the demand.
Running a business is difficult. And when you tack on the extra effort needed to accommodate a productive billing process, you open up all sorts of opportunity for error. Either you or an employee needs to keep your supply levels up to par, they have to upload the existing customer information, be aware of all new customers and their ensuing information, print the document, fold it, stuff it in an envelope… wait, there is a paper jam. Where’s Bill? Bill knows how to fix it. Bill’s not here today? What do we do now?
This is just one example of any number of issues that could pop up. If it is not an absent team member, then it is broken equipment, forgetting to input customer information, you name it. The right bill printing and mailing service recognizes this difficulty and can alleviate these headaches, allowing you to spend your time on your business.
Should You Outsource Your Bill Print And Mailing Tasks?
Outsourcing your bill printing and mailing tasks provides positive opportunities for your business. It helps you save time and money, it makes your employees more productive and it also increases your credibility towards your customers.
Of all the improved factors involved, it is hard to argue with the main reason – from a financial standpoint, at least, for outsourcing your bill print mail processing to a professional vendor: savings. When you partner with the right company, you will save time and money. Studies suggest that the average small business can save anywhere from 10-30% on their billing costs. That is hard to beat, but the real prize lies in the free time you are going to have. Well, as a business owner, no time is “free” but you will have the ability to put your “new” time towards something more productive.
As a bonus, if you process bills, postage can be as much as two-thirds of your total costs. When you partner with a bill printing and mailing service, you will save money in labor, supplies, and postage, to name a few.
How To Save Time And Money On Your Bill Printing And Mail
Oftentimes, companies and businesses prefer to do as much as they can in-house. There is a level of autonomy and supposed cost-effectiveness that governs this way of thinking. While this thought process is commendable, it is quite often wrong. While seeking to save money, businesses spread themselves and their employees too thin trying to add these extra procedures to their day to day operations. That is time-consuming and expensive, but what is truly ignored is the hidden costs of maintaining your folding and printing machines and purchasing consumables, such as ink, paper and envelopes, postage, etc.
Overall, this not only costs a small fortune in start-up, production, and maintenance costs, it takes huge bites of your payroll which, in turn, take money away from your actual day to day operations.
Outsourcing your bill processing is one of the most affordable actions you can take to help make your business more profitable. The right bill printing and mailing service, especially one as trustworthy as Towne Mailer, ensures that each and every bill is delivered to your customer as quickly as possible, allowing you and your team to work on other company matters.
A billing service should strive to consolidate your revenue by informing your clients when to pay and when to reply to your communications. If you still find yourself on the fence when it comes to outsourcing statement processing services, Towne Mailer is available to answer any questions and assuage any concerns you may have.
In the meantime, please consider the fact that you will be saving time and money all around while putting into play practices that are proven to help you grow your bottom line. By outsourcing your bill print and mailing needs, you can concentrate on the proficiency of your business by concentrating on other responsibilities, while your bill printing and mailing requirements are in the hands of a professional.
Towne Mailer ensures that your bills reach the proper recipient at the right time. When your customers get their bills on-time, your revenue will increase, allowing your business to advance and reach its potential.
You could be leaving a lot of money on the table if your bill printing needs are specific and not centralized. You would not want to spend money on procedures that you could have otherwise saved on.
As a business owner, your aim is to make money. This means that you would want to take the cost to the lowest you can. When you outsource your bill printing and mailing services, there is no need to devote valuable capital in the costly commercial equipment that is needed to get the job done correctly. Your neighborhood office supply store and its desktop printers just won’t cut it for this type of work.
You also save considerable sums of money for upkeep costs and you can save even more money when your bill printing vendor offers high volume markdowns. The more you need to print and mail, the more money you can save!
Handling your own bill printing and mailing services not only means that you have to acquire and service your own equipment, but it also means that you need to hire or reallocate people and/or resources to manage the extra load. This equals more cost to your payroll. Using a professional service saves you money.
Bill processing is not fun. Most employees might think it uninteresting, tedious, and tiresome, particularly when they have other work that needs to be done. When you outsource these services, your team receives more time to finish work that could help the growth of your business.
Better communication means better customer service. Couple this with fewer errors and your customers will be happy. Eliminating the commotion of how and when to pay benefits everyone involved. Customers tend to appreciate professionalism and smooth communication.
How To Get Started With Bill Print And Mail From Towne Mailer
Towne Mailer has spent nearly 20 years developing processes to contain postage costs, and we save our customers hundreds of thousands of dollars every year. If you are working with another print and mail service, there is a good chance you’re spending too much money.
Here, at Towne Mailer, we guarantee the maximum postal savings available from the USPS and supreme precision when it comes to getting the mail delivered to the right addresses.
Towne Mailer delivers your clients a purer, more succinct understanding of their bills. By logically sorting and bundling your bills for the affordable postal rates, we can save you 10 to 15 percent, or even more, on postage costs!
We can provide a complete analysis of all of your costs, so you know exactly how much you’re spending for printing, folding, stuffing, ink, postage, more.
Should you find yourself wondering how easy it is to get started, give us a call today and we will show you how. Chances are, it’s even easier than you think!