Building the Billing Bridge

Billing services can be a huge part of any successful business. Whether for medical billing, any kind of service, or business product, sending bills to clients is necessary for keeping income flowing for all kinds of businesses. The bigger the business, the more intense the billing process can become for the business owner and employees.

When it comes to bill printing and mailing, there are many ways that outsourcing with an expert service such as Towne Mailer can assist your business in being able to handle more while taking less time and money to do it. Outsourcing can be a source of great strength and help to you, rather than posing a danger to your business. While there are those businesses that broadly outsource products and services; other businesses are hesitant to partner with outside companies; and there are those businesses that handle everything in-house for a variety of reasons.

What is it that creates the worry and anxiety that business owners feel when embarking on the search for reputable companies with which to partner? Here are some of the common reasons why business owners would rather take care of everything on their own, with little input or help from 3rd party companies. Some of these are real hindrances to business growth and success when it causes a business to be limited as to who they feel they can trust.

Major Concerns About Outsourcing

Loss of Control: Some business owners are concerned about handing anything over to an outside company for fear of losing control of the process. They feel that if it is not done in-house, it won’t be done right or at least, would not be done on time. This lack of vision ties the hands of business owners, keeping them locked into old ways of thinking that can hinder growth.

Unidentified Costs: Most companies have to be very careful about the unexpected costs of doing business that can arise when unknown circumstances present themselves. Partnering with a 3rd party specialist can be stressful if all the costs and fees are not communicated upfront. Fear of those unknown or hidden costs can make any business owner hesitant to reach out to outsource services. Yet, outsourcing is one of the best ways to reduce overall costs, especially when it comes to bill printing and mailing.

Security Risks: Keeping data secure is on the minds of every entrepreneur when handling customer accounts. Some business owners fear that if they hand over their client’s data to outside companies for outsourcing services, that in some way, they are opening their client information to be stolen and misused. Yet, they struggle to keep the data safe in the ever-changing world of identity theft. In reality, an offsite server with a 5-star data storage platform can guarantee safety much more than putting everything on hard drives in your office or on the office computer cloud.

Reduced Quality: Many companies feel that they can handle everything from bill printing and mailing to in-house human resources, telemarketing, advertising, and everything in between. It can inevitably be a trap that ensnares your business as you try to get everything done in a day that needs attention to many matters. Fearing a loss of control over quality, you rob yourself of valuable resources that other companies can bring to the table. You miss out on hiring the best in the business and instead scramble to rise to the occasion and be better than the competition in everything you do.

Unreliability of Services: Partnering with an outside company to handle parts of your business can be scary because you may be concerned that your chosen partner will not be able to deliver as promised on time every time. It’s easier to work overtime to do things yourself on the weekends if need be rather than rely on outside resources to help. This is an understandable part of running a business, yet it can stifle potential in a huge way. Truthfully, when you are overburdened with tasks, it is likely that you will run behind when you try to handle everything in-house.

Lack of Communication: Many business owners are concerned about having outside partnerships with other businesses because they fear that they will not be able to keep in close communication with that partner. That lack of communication will cause misunderstandings, late correspondence, and confusion. Even with telephones, texting, emailing, and phone calls at your disposal, you may be afraid that having an outside partner will keep you from building the bridge needed for proper communication.

Major Benefits With Outsourcing

Some of the most dynamic ways that a business can be supported is to be open to outsourcing core services with a 3rd party specialist. By researching and finding the best quality services to outsource, your company gains access to specialists that can set your business apart from the rest. Outsourcing opens the door for creative collaboration, to put in place rock-solid systems, and leads to best in business practices. Outsourcing is the most effective way to handle bill printing and mailing.

Bring in the Experts

By working with Towne Mailer, your business will gain the support of one of the leading printing and mailing companies in the country. You benefit from our state-of-the-art facility, our trained staff, and our excellence in printing quality as well as our ability to automate the process and get it done quickly with a fast turnaround. You get to work with experts in the field and the end product shows that to your clients.

Rely On Automation

Towne Mailer has an automated process that starts with having the highest quality equipment and services. Our courteous and knowledgable staff gets the ball rolling with great communication through emails and phone calls. The printing process is handled by the latest equipment and machines that are designed to handle large volumes of paper and ink. The print quality is phenomenal. You can see the difference in your first print proof.

Get Things Done Quickly

Because at Towne Mailer we are singularly focused on one job, printing and mailing services, we have our process down to a science. It is fast, efficient, and extremely reliable. We have system after system to ensure that we never have machine downtime. No matter how rigorous your standards may be, we can exceed your expectations when it comes to timeliness of order delivery.

Focus on What Matters Most

When you turn over your bill printing and mailing to Towne Mailer, you can focus your energy and attention on your business products and services, not the bills that are being generated and sent out regularly. This focus keeps you looking forward rather than back to last month’s customer billing. You can work on innovation, creativity, employee relations, and business growth. Imagine the relief of never having to send a batch of bills out to your customers again.

Reduce Costs

Outsourcing is one of the key ways that a business can reduce business costs. Between the high cost of printing and mailing equipment and the cost of labor to have your staff busy with billing, you can shave off a huge portion of your business costs by outsourcing your bill printing and mailing services with us. For the small cost of hiring out your bill printing and mailing to a third-party specialist, you can enjoy the savings of all kinds of peripheral costs.

Towne Mailer is Your Trusted Bill Printing and Mailing Partner

Towne Mailer is a locally owned and operated bill printing and mailing services located in Missoula, MT. With over 20 employees working out of our 7,000 square foot state-of-the-art printing and mailing facility, we proudly serve both large and small businesses all across the United States. Our attention to detail coupled with a passion for perfect printing makes us one of the leaders in our field.

How Does the Process Work?

It’s easy to partner with Towne Mailer. We would first ask you to upload a test document to our server for us to review. After formatting and posting a proof on our website, we would ask you to either approve it or make changes. Once it is approved for printing, we guarantee that your bills will be sent to your clients within 24 hours.

When you reach out to us to see how we can be of benefit to you, we will walk you through the process. Our trained staff is knowledgeable and friendly to be able to answer your questions and concerns. If you have been reticent to try outsourcing your bill printing and mailing, we can help you to understand how easy the process can be and get you started on your first order.

As your trusted partner in bill printing and mailing services, we will restore your faith if you’ve lost it. We will prove our worth if you are worried about outsourcing. And we will go above and beyond your expectations to bring the best we have to offer, every time. Call or email us today and let’s build a billing bridge to guide your path to business success.