Customer communication through the generation, printing, and delivery of invoices and statements is an essential aspect of running a successful business. Despite its importance, many companies struggle to meet the monthly demands of this necessary process.
We get it. It’s tough to ask your employees to order supplies, print, fold, stuff envelopes, buy postage, lick stamps… you get the picture. A reputable and successful printing and mailing service recognizes the difficulty and wants to relieve you of the stress that comes with invoice printing and mailing.
Outsourcing the print and mail process increases your cash flow, and enables you to channel the focus of the business, and its employees, to items that drive revenue while being rest assured that your invoicing and statements are well cared for.
Let’s take a closer look at outsourcing your printing and mailing actually increases your bottom line by saving your business money.
Oftentimes, companies and businesses prefer to do as much as they can in-house. There is a level of control and perceived cost-effectiveness that dominates this way of thinking. While this thought process is certainly admirable, it is quite often incorrect. This comes from the adage of “not being able to see the forest because of the trees.” While trying to save money, companies spread themselves and their employees too thin trying to add these additional processes to their day to day operations. Yes that, in itself, is expensive but what is truly ignored is the hidden costs of maintaining your folding and printing machines and purchasing items like ink, paper and envelopes, postage, and so much more.
In the long run, this not only takes up quite a bit of money in start-up, production, and maintenance costs, it eats up huge chunks of your payroll which, in turn, take away from your actual day to day operations of driving revenue.
Outsourcing your printing and mailing services is one of the most cost-effective measures you can apply to your business. A company, especially one as reputable as Towne Mailer, ensure that each and every invoice and statement is sent to your client in the shortest amount of time, freeing you and your team up on other company matters. While your attention can be best focused where you prefer, we strive to streamline your cash flow by notifying your clients to pay on time or respond to communication in a timely manner. Our process of working together is simple: you just need to upload your data files and we’ll do the rest. We will process your invoices and statements, communicate with your clientele, and save you money in the fastest and safest way possible, ensuring a positive return on your investment in us.
If you’re still not sure if outsourcing your printing and mailing services in the best move for your business, drop us a line and we will answer any question you may have. We are certain you will be pleased to experience we are the most convenient and cost-effective way to handle your statement and invoice printing and mailing.
In the meantime, please consider the following:
By outsourcing your printing and mailing service, you will be able to improve the efficiency of your business by focusing on other tasks, while your statements and invoices are maintained by a professional.
Improved Cash Flow
When your clients get their invoices and statements on-time, your cash flow will definitely improve, allowing your business to grow and reach its business goals.
Fast and Accurate
Towne Mailer makes certain that your invoices and statements reach the appropriate person at the right time.
As a business, you probably have various means of communication but mail remains the vital component of contact. To do this in-house means that you have to print documents, requiring that you have the equipment and manpower to handle this monumental and time-consuming task.
You could be spending a lot of money on printing alone especially of the printing needs of your company are specific and not centralized. You definitely would not want to spend money on processes or services that you could have otherwise saved on, so what is the reasonable answer?
Simple, outsource your printing and mail services.
When you outsource your printing and mail services to a company that specializes in this work, you save time, money, and stress.
As a business owner, your goal is to maximize profit. This means that you would want to take cost to the barest minimum. When you outsource your printing and mailing services there is no need to invest valuable capital into the expensive commercial equipment that is needed to get the job done properly. Your neighborhood office supply store and its desktop printers need not apply.
You also save substantial amounts of money for maintenance costs and you can save even more money when your service provider gives you discounts based on heavy volume. This means that the more you print, the more you can save!
Handling your own printing and mailing services not only means that you have to purchase and maintain your own equipment, this means that you need to hire or reassign people to handle the additional workload. This translates to an added cost to your payroll. Using a professional print and mail service simply saves you money.
Printing and handling outbound mail is considered by most employees to be boring, timewasting and repetitive, especially when they have other tasks on their table. When you outsource these services, your employees would have more time to actually complete tasks that would aid in growing your business.
When you outsource your printing and mailing services, you would be giving it out to professionals who have the sole goal of providing you with excellent service.
This means that they are likely to commit fewer errors and ensure that the communications are mailed to the proper addresses, ensuring your customers receiving their statements and invoices the first time.
Better Customer Service
Better communication means better customer service. Your customers expect to receive their statements and invoices on time. If they don’t, that means they could start shopping around for other companies with which to do business.
Erasing the confusion on how and when to pay helps everyone involved. Customers tend to appreciate profession, sleek communication that reinforces the credibility of your brand.
Outsourcing your printing and mail services offers only good things for your business. It helps you save time and money, it makes your employees more efficient and it also raises the trust level between you and your customers.
How much can you actually save? It depends on your business, but it could be hundreds, thousands, or tens of thousands of dollars or more. Keep in mind the following:
If you print and mail your bills, postage can be as much as two-thirds of your total costs. Reign in and even reduce your postage costs with a print and mail service.
Towne Mailer has spent years developing processes to contain postage costs, and we save our customers hundreds of thousands of dollars every year. If you are working with another print and mail service, there is a good chance you’re spending too much money.
Here, at Towne Mailer, we guarantee the maximum postal discounts available from the USPS and unmatched accuracy when it comes to getting the mail delivered to the right addresses.
Towne Mailer provides your customers a clearer, more concise view of their bills. By intelligently sorting and bundling your bills for the most cost-effective postal rates, we can save you 10 to 15 percent, or even more, on postage costs!
We work with you to help you recognize and understand how to lower your postage costs. For example, if your business allows for it, changing from a daily to weekly billing cycle would allow you to include more bills in the same envelopes and save thousands of dollars annually in postal costs. It’s these tricks of the trade we are happy to share with you. Again, your success means our success.
We help customers clean up their data files to eliminate bad addresses, thus reducing their volume of returned mail. We keep track of addresses that are faulty and ensure they are corrected.
We can provide a complete analysis of all of your costs, so you know exactly how much you’re spending for printing, folding, stuffing, ink, postage, more.
Towne Mailer welcomes you to tell us what you need. Odds are, we can find a solution that helps you and your business by saving your time, money, and stress.
We pride ourselves on offering our clients invoice printing and mailing services that are the best in our industry. We strive to answer all of your questions and make sure you have all the information needed to know you’ve made the right choice by partnering with us. From start to finish, we’re with you every step of the way.
We look forward to having you as a partner.