Invoices and bills are the two main methods of communication between customers and businesses. Though many people pay little attention to the difference between an invoice and a bill, it is useful to know when to use which. There are notable differences.
Just like what you receive at the end of everyday transactions, a bill is a list of goods or services purchased and the amount due. Most bills are not very detailed. Some are not even itemized but offer the amount due with no explanation.
An invoice is different. It carefully lists all items purchased, all services provided, and all care extended to your customers. Invoices provide extensive details while bills are brief. That is why invoices are essential tools used for effective communication.
Furthermore, invoices act as a formal contract to mandate payments for services rendered. They outline payment plans and lists the terms of the agreement. So, other than just providing your customers with information, invoices build trust and accountability.
How Do Invoices Offer Effective Communication?
Invoices meticulously outline and recount the items and services your business has supplied. Customers who prioritize their money management and are consistent with paying their bills on time need consistent and reliable communication. Why make it difficult for them to follow through with their bill payments? The quickest way to frustrate dedicated customers is with delayed, missing, or unreliable invoicing.
Customers long for direct clear communication. It only stands to reason that organized and reliable invoices increase the likelihood that you will get paid on time. Plus, you and your business are presented in an organize and professional manner. Customers are more likely to follow through with paying their bills with businesses they respect.
When statements, bills, invoices, and other regular mail is produced in-house, it is easy to feel overwhelmed and bogged down in paperwork. Organized and clear communication is made easy by outsourcing your invoice printing and mailing needs to a professional print and mail service, like Towne Mailer.
How Can Outsourcing Invoice Printing And Mailing Benefit Your Company?
You may be nervous about outsourcing this task to another company. Believe it or not, outsourcing your invoice printing and mailing needs to a quality print and mail service, like Towne Mailer, can save you time, money and effort. Let’s take a closer look at how expensive it is to manage all your print and mail in-house.
If you have hired staff, stocked inventory, paid for high-tech equipment, and paid postage for all your print and mail needs, you have a clear understanding of how expensive the process can be. Consider the time it takes your staff to print and mail a single invoice. Say, for instance, your office was able to print and mail one invoice in one minute. Even at that level of efficiency, your staff would need an entire workday to complete five hundred invoices!
Most offices need to mail more than five hundred invoices and cannot complete one invoice in one minute. It reasonably takes three to five minutes per invoice. It is not unlikely for an office to use a full work week to complete their invoice printing and mailing! That adds up to a large labor cost. Not to mention all the regular mail other than invoices. Office productivity can come to a standstill with extensive mail demands.
A partnership with a professional print and mail service, like Towne Mailer, helps streamline the process to make mail fast and efficient. Mail that brings your office to a near standstill can be printed, folded, stuffed, sorted, posted, and mailed within hours.
Plus, with a fully automated print and mail service, you only need to upload client information into a safe and secure database once. From there, all future bills, invoices, notices, and other regular mail are generated with no further effort from you or your staff.
Not to mention, an in-house print and mail production is susceptible to mitigating circumstances. So many things can go wrong! Employees get tired and make mistakes, technology can breakdown, or your staff can get sick. Invoices are vital pieces of information that your customers count on. Why leave them vulnerable to uncontrollable situations?
When you hire a professional print and mail service, like Towne Mailer, you take control of your business success. You can alleviate the mind-numbing and tedious paperwork of regular mail for your in house staff, while also saving your business money.
Towne Mailer is a professional automated print and mail service located in Missoula, Montana. With our industry specific technology, we have the capacity to print thousands of documents in the same amount of time that your staff completes hundreds. We are designed for bulk production at peak performance.
What Else Does A Print And Mail Service Have To Offer?
If saving on time and labor is not reason enough to partner with a professional printing and mailing service, there are many more reasons to consider. Let’s take a closer look at why outsourcing your print and mailing needs is considered best practice.
Professional Secured System: Data breaches, where sensitive customer information is stolen, are common occurrences. Computers are hacked regularly and each of your company’s computers are at risk. It can be truly terrifying to think that you are left responsible for the safety of sensitive information for all your customers. With a professional secured system, like that of Towne Mailer, all your customer’s information is stored in one central location with maximum protection.
Computerize Your Invoice Process: When partnering with a professional print and mail service, like Towne Mailer, you become part of a standardized process. All your invoice print and mail needs are automated and processed like clockwork. There are no delays. No malfunctions. No extenuating circumstances. Towne Mailer has the means to keep running no matter the situation. That means that you can feel confident that your invoices are printed and mailed on time, every time.
Presentation: Let’s face it, people often do judge a book by its cover! We judge appearances. It is bound to happen that people make judgments about your business based on the mail you send. If you mail-out invoices that are confusing and disorganized, customers lose faith in your business. On the contrary, when you mail professional and organized invoices with a smart design, customers respect your business. Outsource your invoice printing and mailing needs to maintain a professional presentation.
Dream Destination: The modern workforce is very different than past generations. Millennials ask for better work and life balance. They value their lives outside of their jobs. Many employees seek opportunities to work remote, from the destination of their choice. When you partner with a professional service, like Towne Mailer, you do not have to be at the office to handle invoice printing and mailing. Towne Mailer is a fully automated system so, once client information is uploaded into our secure system, all other invoices are computerized. Enjoy any dream location while the work is done!
Bulk Inventory: Do you ever compare the ‘cost per unit’ while shopping at the grocery store? It’s common knowledge that buying items in bulk saves money. Towne Mailer buys paper, envelopes, and other mail material by the semi-truck loads and stored in a 7,000-foot warehouse. These bulk savings translate to greater savings for customers.
It is simple to get started with Towne Mailer! For over twenty years, we have partnered with clients of all sizes and in all industries locally, nationally, and internationally. No matter the size of your business, or the amount of your print and mail needs, our process is scalable, customizable, and differentiated. We are confident that we are more than capable to meet your invoice printing and mailing needs.
Don’t feel overwhelmed by the transition to outsourcing your invoice and mailing needs. There is nothing to it! Let us assure you, it is simple. And when you feel the relief of switching from in-house printing and mailing to a professional partnership with a print and mail process company, you will question why didn’t make the change sooner.
Of course, the first step is to give us a call or send us an email. One of our specialists will follow up to discuss your print and mail needs. We have the ability to calculate your exact savings to the penny.
Once we determined your print and mail needs, we will send you a link to upload a test document. The test document will determine the quality of the final print. There is no obligation, so if you are unsatisfied with the look of the test document, you can deny print with no charge or penalty or make modifications until you are satisfied..
If you are satisfied with the quality of the document, we can print, fold, stuff, sort, and mail your documents within 24-hours from the time you placed the order. If we receive your order before 8 a.m., your documents are mailed out the same business day.
Don’t saddle your in-house team with the tedious, mind-numbing work of invoice printing and mailing. If you are printing statements, invoices, bills, flyers, and mail campaigns in-house, you are wasting time and money. Partnering with a professional print and mail processing company, like Towne Mailer, is not only considered a smart business practice, but the new industry standard.
With no obligation and no penalty, what do you have to lose? Give Towne Mailer a call today to speak with one of our expert team members and learn exactly how much money you are able to save.
Request A Quote
Outsource Invoice Printing & Mailing Services. We guarantee 24 hour or less turnaround time. Call today to speak with one of our team members: (877) 882-6245