Invoice Printing And Mailing
Invoice Printing And Mailing Basics
Invoice printing and mailing are critical pieces of communication for any business. This integral piece of revenue-generating success is contingent on a business’s ability to deliver time-sensitive transactional communication, like invoices, time and time again.
As important as these documents are, it can be difficult to find the time and justify the expense needed to properly and professionally process stunning and clear invoices. This places a strain on not only you and your team but your customers as well. Suffice to say, most people want to play their bills and it is up to the business owner to create a process that encourages it.
A proper invoice printing and mailing service take away your need to print, fold, stuff, post and mail your invoices while assuming the up-front expenses necessary to expedite the process.
Think back to that moment when you had a great idea to start a business. Did it include the necessary effort required for print or mail? Probably not. Most likely, you are selling a product or providing a service you believe in, but, in order for your business to be its best self, it is vital that your invoicing processing is on point.
When you partner with an invoice print and mail service, such as Towne Mailer, you are outsourcing this necessity to a partner that can handle it without sacrificing other aspects of the business. Towne Mailer is the expert at invoice print and mailing. You, on the other hand, are the expert in what you do best. It’s time you focus on what you love and let the right outsource service focus on what you need.
When Is Invoice Print And Mailing Necessary?
You need to spend money to make money, right? This saying applies to quite a few endeavors but really shines when you only need to make an initial investment that ends up saving you money in the long-run. Better yet, is when those savings start to happen right away. This is what partnering with an invoice printing and mailing service can offer its clients.
If you are hoping to put together a full-fledged invoice print to mail service, you are going to have to consider everything that goes into doing it the right way. Commercial grade printers and, if you are so inclined, the cost of a folding machine and envelope stuffing machine is near astronomical and out of reach of most small business owners. Should you choose to bypass much of this equipment, you have to consider the labor involved in the folding and stuffing process.
Next, it is time to consider the cost of consumables – this is ink, paper, envelopes, stamps, and anything else you will need to consistently purchase to keep up with demand. Lastly, where are you going to store everything? Do you have the space for boxes of supplies and do you have space for employees to properly work? Do you have a plan in place to handle the downtime that is sure to come because of a broken link in the chain like an equipment malfunction or someone calling in sick?
This is a lot to consider and most business owners fail to recognize the magnitude involved of such an operation. When you outsource all of this to an invoice printing and mailing service, you are alleviating the responsibility of all of the above. And, due to the efficiency of a professional invoice processing operations and volume purchasing discounts, you actually save time and money at the same time.
Should You Outsource Your Invoice Printing And Mailing?
The question of “should you outsource your invoicing?” should be better asked as “why aren’t you outsourcing your invoice printing and mailing?” Have you cracked the magic formula of in-house invoice print and mailing that other business owners cannot seem to attain? Why are you reading this? Why don’t you bottle that formula, sell it to the masses, and retire on a tropical beach?
Unfortunately, most of us cannot retire to that tropical beach just yet. We still have work to do. When you outsource your invoice processing – then eventually your statement processing, you make that work a lot less and a lot easier. This isn’t to say you won’t find additional work to take its place. In fact, you probably will. After all, you own or manage a business. What you will be doing though, is allowing an outsourcing service to take control of a vital aspect of your business that they can flat-out do it better and cheaper. You, on the other hand, will be able to spend your time doing what you do best, whatever that may be.
The outsourcing of your business’s statement printing and mailing needs extends beyond time and cost savings. It provides more autonomy over production, communication, efficiency, and allows for better marketing and customer outreach opportunities. The primary function of outsourcing certain needs to a respectable vendor allows you more freedom to drive revenue by handing over certain non-core business roles to the experts.
How To Save Time And Money On Your Invoice Printing And Mailing
An important fact to keep in mind is that your invoice process affects your cash flow which, in turn, affects your bottom line. If your invoice is clean, clear, and professional, your customers are more likely to act on it in a timely manner. If you are producing unclear and muddle communication, your customers are more likely to not give it the attention it deserves or, even worse, cause you to spend more of your valuable time explaining it over the phone or in person. That is extra time and work for both you and your customers that could be better spent elsewhere.
A well-designed invoice also improves customer relations. If an invoice is friendly and has a great tone, customers will associate your business with those attributes. If an invoice feels cold, harsh or impersonal, they may start associating those feelings with your brand.
When you partner with an invoice printing and mailing expert you will find that, as your communication improves, so will your customer satisfaction. When your customers receive an inviting invoice, they will associate your company as inviting. Should your invoices come off as cold and disorderly, that might become an unwanted representation of your brand. Outsourcing your customer communications is a proven strategy that helps you reduce risk and avoid costs.
Many of these often over-looked costs when trying to print and mail invoices in-house can make or break a business – particularly those that are just starting out and haven’t developed a solid customer base.
Equipment purchases are a huge up-front expense that will require ongoing maintenance that requires the need for professional technicians. Imaging and inserting equipment is not cheap and takes up valuable floor space that could be better applied to business specific roles.
The payroll costs for such a labor-intensive process can quickly get out of hand. This is not to mention the overtime expenses that are typically associated with any job, let alone one that requires so much time. When you compare this to a professional invoice printing and mailing service, be aware that some them run two or three shifts 24 hours per day!
Additional costs, such as energy costs, supplies, postage, and more, add up quicker than many of us can count. This is because, without a truly automated system, a business that is not a professional printing ems will have a solution. A great invoice printing and mailing service, like Towne Mailer, will be more than a vendor, they will be a partner.
How To Get Started With Invoice Printing And Mailing From Towne Mailer
If you’ve decided that it is finally time to put your invoice print and mail into the hands of a pro, Towne Mailer is ready to hear from you. We care about our clients and we want to help you streamline your invoicing process and get you paid on a consistent basis. We will ensure that your invoices are clear, effective, and produced in an efficient manner.
For almost two decades, the team at Towne Mailer has been the source for quality invoice printing and mail for companies local and throughout the USA. We possess the knowledge, expertise, equipment, and passion to deliver time and time again for our clients.
We employ a simple process that emphasizes customer need, quality, and efficiency. We recognize the importance of strong communication and how it relates to strong business. By alleviating you of the tedium of certain tasks, you can spend your time and effort on what made you successful, to begin with. We are experts at invoice print and mailing and don’t pretend to be anything other than that.
Whatever your industry, we know we can assist you in terms of streamlining processes and procedures. We know we can save you time and money. We know we can help.
Call or click today to speak to one of our knowledgeable team members to get started right away!