Statement Printing And Mailing Services

Most small business owners don’t give much thought to the impact that their monthly statement processing can have, let alone the idea of outsourcing their statement printing and mailing services to a reputable vendor. As the leader of your own company, you might be under the impression that any and all things fall under your jurisdiction. This is true … to an extent. When you operate in this manner, you often set in motion a cycle that is detrimental to your company’s growth, expansion, and overall success. On the other hand, when you make the choice to outsource certain responsibilities, you free up valuable time, money, and effort that can be put towards other needs – such as revenue production, retaining and acquiring customers, and team member development.

Make Smart Decisions About Your Statement Processing

Successful owners understand that every day their image is at risk and that the competition is looking for the opportunity to poach their customers. To be successful, you must understand how important a suitable image is. From the sign on your front door to the way you answer your phone, to the manner in which you greet customers walking through the front door, to the statement your client receives, you recognize that the quality, expertise, and professionalism of your company’s statement processing has a resonating effect when it comes to the creation of a suitable image.

When you make the smart decision to have your statement documents printed by a quality printing service, you take a positive step toward helping your enterprise prosper. This is done through the delegating of a vital procedure that they can do better. You are outsourcing your customer statement printing and mailing procedures to a company that makes its living streamlining the production of printed documents and increasing security and efficiency.

Statement Printing, Processing and Mailing

Having quality documents such as statements custom printed improves communication with your clients and offers a touch of class and professionalism to your reputation. Producing personal and custom documents and mailing them to your customers increases customer retention and improves your image in their eyes as well as those who may be considering your services. You are presenting an image of reliability and credibility.

When expressing a personal message, be it a happy birthday, thank you offer or coupon, or notice that terms may be changing, you are letting your clients know that you value them and that they are a vital component to your company. Traditional and generic forms are just that – traditional, generic, lifeless, and forgettable. When these become a part of your financial statements and general communication documents, you lose out on significant opportunities to reach your clients on a deeper level.

Outsourcing your statement or bill printing and mailing tasks is necessary if you want to ensure that these tasks are handled by a professional that has the knowledge, experience, and technology to do it right. Your team members are freed up for other tasks that are better matched for their skills – such as customer service, revenue production, and representing your brand to the fullest.

Sub-Contract Your Invoice and Statement Related Tasks

When outsourcing your statement printing and mailing tasks, you are producing much higher quality secure documents and printing to communicate with clients. In conjunction with the right outsourcing service, you are sure to generate marketing materials, invoices and monthly statements that will get the attention of your clients. The end result is that they open the mail piece and respond to it, and, by outsourcing statement design as well as printing and mailing services, you are doing what you can to ensure that your statements are well-received and best utilized as a marketing and communication tool.

Again, not enough business owners put the necessary thought and action into their financial statements. However, thought and action is what is necessary to make your statements as effective as possible. This main goal is to capture attention when you contact recipients. This will oblige them to answer your correspondence more promptly. There are many features that play a part in the effectiveness of your statements.

Important Aspects of Statement Processing

If you are a company that is doing monthly statement processing for your customers or believes you should be, then please keep reading. Crafting a profitable company begins and ends with perception. Whether it is the perception of your employees, your customers, or the customers you want to have, perception quickly becomes reality in the real world. High-quality monthly statements that look the part and properly display the messages you are trying to convey go a long way toward influencing those you want to do business with. If you are a financial institution and mail bank statements, then this is especially important.

Areas consisting of the font you choose, the size of the paper, the layout, the length of the messages, and more are important because particular combinations can make your statements stand out in a positive manner, reflecting well on you, or stand out in a negative manner, thereby reflecting poorly on you. People are fickle, and any little thing can be the one thing that deters them from doing business with you. It is important to erase any and all opportunities for misrepresentation. This is just one aspect of the insight professional statement printing and mailing professionals can bring to your statements. If you are a financial institution and regularly mail bank statements, then this is especially important.

“Less is more” is a powerful sentiment in many aspects of life. By communicating in a clear and concise manner, you are leaving less room for communication breakdowns. Following this guideline will greatly improve the success of your statements.

Request A Quote

Request A Quote
First
Last

How to Save Time and Money

When you outsource your statement printing and mailing services to an information delivery pro such as Towne Mailer, it is a foregone conclusion that you will save both time and money. The heavy machinery necessary for data processing, folding, and imaging is out of the price range of nearly all businesses that don’t make their living with these types of technologies.

Even if you were to take the plunge and pick up some entry-level machinery capable of generating statements, you will need the time to learn how to operate and repair this new technology, as well as train your team members to do the same. Add on the cost of consumables such as paper, envelopes, ink, etc., and you’re starting to get an idea of the cost – in money and time.

Why Does Your Company Need Print & Mail Services?

Do you have floor space? You will need to have room for the machinery and supplies. If you or another employee are responsible for the operating of the machinery, and you are not able to come into work one day, what then? These are valid concerns that must be considered. When you outsource your statement and printing mail service to a pro, all of that, including the operators, are covered.

Common sense dictates that the quicker your clients receive your financial statements, the faster they will respond. Sounds simple and, in actuality, it is. When you outsource this procedure to a reputable vendor, you don’t have to worry about being in control of this equation. They do all the heavy lifting for you. This leads to improving cash flow, a necessity when it comes to keeping the lights on.

Yes, trying to handle the statement processing yourself is far more trouble than it is worth. Among other things, it leads to more cost, effort, space, and training, which, in turn, virtually guarantees a drop in productivity and revenue. But when you outsource, these pitfalls are not a reality — they are a distant memory. Your overall cost savings, depending on the size of your statement processing, printing and mailing requirements, could be 10-30% or more! Partnering with someone such as Towne Mailer results in a cheaper, more efficient process that generates a far better product. Contact us today!

How To Get Started With Towne Mailer

There are quite a few bill printing and mailing services available to individuals and small businesses like you and yours. But Towne Mailer stands tall amongst the competition. For nearly 20 years, we have been setting the standard for the design of easy to read monthly statements and other related documents.

How can we make this claim? By listening to our clients. We recognize that we are only as good as your success, and we take that responsibility to heart. We pride ourselves on delivering quality communication to you and helping to facilitate quality communication between you and your customers.

We are here to solve the information delivery gaps in your business model. Even if you are getting along well enough, we can help take your statements to the next level. What takes you hours often only takes us minutes. We are in the trade of printing and mailing to help you succeed.

Whatever your trade, we know we can support you to save effort, money, and labor on your marketing and data delivery. We have the expertise and technology, but, most importantly, we have the drive.

It’s easy to get started saving money with our statement printing and mailing services and creating a top-notch design for your statements. Give us a call today and we’ll be sure to answer! Contact us today!