Statement Printing And Mailing Service

Most small business owners don’t give much thought to the impact that their monthly statement processing can have, let alone given thought to the idea of outsourcing their statement printing and mailing services to a reputable vendor. As the leader of your own company, you might be under the impression that any and all things fall under your jurisdiction. This is true…to an extent. When you operate in this manner, you often set in motion a process that is detrimental to your growth, expansion, and overall success. On the other hand, when you make the choice to outsource certain responsibilities, you free up valuable time, money, and effort that can be put in play towards other needs – such as driving revenue, retaining and acquiring customers, and team member development.

If you are a company that is doing monthly statement processing for your customers or believes you should be, then please keep reading. Crafting a profitable company begins and ends with perception. Be it the perception of your employees, your customers, or the customers you want to have, perception quickly becomes reality in the real world. High-quality monthly statements that look the part and properly display the message you are trying to convey, goes a long way in influencing those you want to do business with you. If you re a financial institution and mail bank statements, then this is especially important.

Make Smart Decisions About Your Statement Processing

Successful owners understand that every day their image is at risk and that the competition is looking for the opportunity to poach their customers. To be successful, you must understand how important a suitable image is; from the sign on your front door to how you answer your phone to how you greet customers walking through the front door to the statement a client receives. You recognize that the quality, personalization, and professionalism of your company’s statement processing has a resonating effect when it comes to the formulation of a suitable image.

When you make the smart decision to get your statement document printed with a quality service, you take a positive step in helping your enterprise prosper. This is done through the delegating of a vital process that they can do better. You are outsourcing your customer statement printing mailing processing solutions to a company that makes its living streamlining the process and increasing security and efficiency.

Statement Printing, Processing and Mailing

Having printed custom quality customer documents, like statements improves communication with your clients and offers a touch of class and professionalism to those that receive them. Producing personal and custom documents, and mailing them to your customer, helps increase customer retention and improves your image in their eyes and those that may be considering your services. You are presenting an image of reliability and credibility.

printed bank documentsWhen expressing a personal message, be it a happy birthday, thank you offer or coupon, or notice that terms may be changing, you are letting your clients know that you value them and that they are a vital component to your company. Traditional and generic forms are just that – traditional, generic, lifeless, and weak. When these become a part of your payment statements and general communication solutions, you run the risk of losing out on significant opportunities to reach your clients on a deeper level.

Outsourcing your document tasks, like statement mailing or bill printing and mailing, is necessary if you want to ensure that all of these tasks are handled by a professional that has the knowledge, experience, and solutions in the industry. Your team members are freed up for other tasks that are better matched for their skills – like customer services, driving revenue, and representing your brand to its fullest extent.

Sub-Contract Your Invoice and Statement Related Tasks?

secure documents When outsourcing your statement print mail tasks, you are producing much higher quality and secure statements and other information with which to communicate. In conjunction with the right outsourcing service, you are sure to generate marketing materials, invoices and monthly statements, that will get the attention of your clients. The end result is to get them to open the mail piece and respond to it and, by outsourcing these direct mail, statement design, and printing and mailing services, you are doing what you can to ensure that your statements are well-received and best utilized as a marketing  and communication tool.

Again, not enough business owners put the necessary thought and action into their statements. However, thought and action is what is necessary to make your statements as effective as possible. This main goal is to capture attention when you contact recipients. This will oblige and promote them to answer your correspondence quicker. There are many features that play a part ineffectiveness of your statements.

Important Aspects of Statement Processing

Areas consisting of the font you choose, the size of the writings, the size of the paper, the layout, and more are important because particular combinations can make your statements standout out in a positive manner, glorifying you, or stand out in a negative manner, therefore vilifying you. People are fickle and lots of little things can be the one thing that deters them from doing business with you. It is important to erase any and all opportunities for misrepresentation. This is just a portion of the insight professional statement printing and mailing can bring to your improved statements. If you re a financial institution and mail bank statements, then this is especially important.

“Less is more” is a powerful sentiment in many aspects of life. By communicating in a clear and concise manner, you are leaving less room for communication breakdowns. Following this guideline will greatly improve the success of your statements.

Help To Save Time And Money

When you outsource your statement printing and mailing services to an information delivery pro, such as Towne Mailer, it is a foregone conclusion that you will save time and money in the process. The heavy machinery, such as data processing, folding and imaging equipment, necessary is out of the price range of nearly all businesses that don’t make their living with these types of printing and mailing delivery services.

Even if you were to take the plunge and pick up some entry machinery capable of generating decent statements, you will need to use the time to learn how to operate and repair it, as well as train your team members to do the same. Add on the cost of consumables – such as paper, envelopes, ink, etc., and you’re starting to get an idea of the cost – in money and time.

How about floor space? You will need to have room for the equipment and room for the supplies. If you, or another employee responsible for the operating of the equipment, are not able to come in to work that day, what then? These are valid concerns that must be considered. When you outsource your statement and notices processing to a pro service, all of that, including the operators, are covered.

Common sense dictates that the quicker your statements reach your intended audience, the faster they will respond. Sound simple and, in actuality, it is. When you outsource this process to a reputable vendor, you don’t have to worry about being the catalyst in this equation – they do all the heavy lifting for you. This leads to improving cash flow, a necessity to when it comes to keeping the lights on.

Yes, trying to handle the statement processing yourself is far more trouble than it is worth. Among other things, it leads to more cost, effort, space, training which, in turn, virtually guarantees a drop in productivity and revenue. But, when you outsource, these pitfalls are not a reality, they are a distant memory. Your overall cost savings, depending on the size of your statement processing, printing and mailing services needs, could be 10-30% or more! Partnering with someone like Towne Mailer results in a cheaper, more efficient process that generates a far better product. Contact us today!

Get Started With Towne Mailer

There are quite a few bill printing and mailing services available to individuals and small businesses like you and yours. But Towne Mailer stands tall amongst the competition. For nearly 20 years, we have been setting the standard for the design of easy to read monthly statements, and other related notices.

How can we make this claim? By listening to our clients. We recognize that we are only as good as your success and we take that responsibility to heart. We pride ourselves on quality communication between us and you and the facilitator of quality communication between you and your customers.

We are here because of our ability to solve the information delivery gaps in your business model. Even if you are getting along well enough, we can help take your statements to the next level. What takes you hours, often only takes us minutes. We are in the trade of printing and mailing and not in you – just here to help you succeed.

Whatever your trade, we know we can support you in the way of saving effort, money, and labor on your marketing and data delivery. We have the expertise and equipment but, most importantly, we have the drive.

It’s easy to get started saving money with our statement processing printing and mailing services and creating a top-notch design for your statements. Give us a call today and we’ll be sure to answer! Contact us today!

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Call today to speak with one of our team members: (877) 882-6245

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