Many business owners question if outsourcing their print and mail services are worth the hassle. Consider how complex the process of printing, sorting, processing all invoices, statements, bills, flyers, and direct mail campaigns can be. It’s not uncommon for businesses to feel they shouldn’t trust the process to anyone else. Many insist on doing all the work in-house. But let’s take a closer look at the time and money spent on in-house mail production.
For the sake of clarity, let’s first ignore the enormous start-up costs of equipment, supplies, storage, and training to just focus on the expensive process itself. Inputting information, printing, folding, stuffing, and sorting any regular mail takes enormous manpower. And that is if everything runs smoothly! Printers jam with paper, equipment breaks, employees call in sick, and typing errors occur. Equipment and human error can really hurt the productivity of an office.
What would it mean to you to be able to hand over all the headaches to trustworthy professionals? What would it mean to your staff? Outsourcing your print and mail needs simply means partnering with a professional print and mail processing company to manage the production and delivery of your mail.
There are a number of benefits your company can experience with outsourcing. You can reduce capital investments, cut-back on the amount of paper, envelops, and postage your office needs, minimize human error and ensure consistent, timely delivery. You reduce the risk of data breaches and increase the availability of close customer connections. Not to mention, your cash flow will increase!
Restructure Your Printing And Mailing Process
What if you could be relieved of your printing and mailing headaches and still get everything you need for efficient service? A competent print and mail service not only relieves you of tedious office work but provides secure customer relations. There is no better way to increase trust in your company than flawless, timely, and consistent billing.
When you outsource your printing and mailing production you not only save on supplies, your company’s templates are honored, the mail is presorted for delivery, and your documents are processed within 24-hours. Expedited delivery and discounts on postage save you both time and money.
Outsourcing tedious, time-consuming work is not only a smart business decision, but it has also become the industry norm. By restructuring your printing and mailing production to include an outsourced partnership with a professional service, you meet industry demands.
Outsourcing Your Print And Mail Production Makes Your Company More Profitable
If you are successful with your business, it may seem you don’t need to streamline the costs of your printing and mailing production. It’s unlikely that you are so successful that expense ratios mean nothing to your business. In order to increase your company’s profitability, it is vital that you trim down unproductive time and unnecessary expenses. A document outsourcing company reduces the errors, minimizes processing costs, saves on company time, all while allowing you full control or your company’s printing and mailing production.
A professional print and mail service, like Towne Mailer, also remains vigilantly up-to-date on the ever-changing mail regulations and compliances. We guarantee the full protection of your valuable business and customer information.
A Printing And Mailing Service Offers Lower Risks With Bigger Savings
Beyond the cost-saving your company will experience when you outsource your regular printing and mailing needs, you also have greater control over the production. Your increased efficiency and communication will make way for greater customer outreach opportunities. The cornerstone of successful printing and mailing services is called ‘document outsourcing.’ The most common documents companies outsource are statements, invoices, and bills.
First, let’s take a close look at your in-house mail production. If your office was efficient enough to create, stuff, sort, and mail one invoice per minute, it would take an entire workday to complete 500 invoices. That does not take into consideration any required breaks or any errors. One complete invoice in one minute is a very conservative estimate. It takes many efficient offices 3-5 minutes per invoice. Therefore, your office could be bogged down with processing invoices for an entire workweek.
Now consider the amount of mail you would like to send. Do you send out notification, statements, invoices, bills, newsletters, or coupons? Do you have more than 500 customers? If so, you can see how quickly all of this time starts to accumulate.
The primary function of a print and mail processing company, like Towne Mailer, is to allow businesses the creative freedom to drive revenue. Outsource your non-core business functions to the experts, and allow your staff to focus on their key competencies.
Business Process Outsourcing
Automated services have become the business norm with the advancement of technology. Learning to delegate menial tasks to specialists is not only smart but the standard operating procedure for many successful companies. The way businesses communicate with their customers is ever-changing.
When a company sends a specialized function to a third-party provider, we call this business process outsourcing, also referred to as BPO. Besides printing and mailing production, there are several other types of BPO services, like payroll and accounting. Call centers to handle customer service is also considered a BPO.
A BPO provider allows a company to focus on its core competencies, like driving revenue. The most commonly utilized BPO service is print and mail outsourcing. So much time, energy, and resources are saved by partnering with a professional company to care for your printing and mailing needs.
The Benefits Of A Print Management Service
Let’s take a closer look at how a printing and mailing service can save you money in a number of key areas.
Up-front Costs: The equipment required to manage the printing and mailing of several types of different documents, like statements, invoices, and bills, are incredibly expensive. Not to mention the maintenance that printers and inserters require. These are on-going expenditures. Equipment always seems to break at the most inopportune times.
With a professional printing and mailing service, like Towne Mailer, you are given the opportunity to take advantage of new and emerging industry technologies with no capital investment from your business.
Office Supplies: Ink, paper, envelops and all other mailing materials take up a great deal of storage space. Plus, inventory requires constant management which involves expensive man-hours to monitor and restock supplies.
When you outsource to a print and mail processing company, you free up valuable real estate in your office. You eliminate the need for print and mail inventory management and you greatly increase the comfort and efficiency of your workspace.
Postage: The price of postage can quickly add up and sometimes spike without notice. The postal service adjusts its regulations and fees with little or no prior warning.
The cost of printing and mailing varies greatly for each business depending on their production demands. A quality print and mail processing company will assist clients in maximizing savings through bulk purchasing, space-saving printing options, and multiple levels of presort automation. This is how outsourcing print and mail production can greatly minimize the cost of postage.
Office Morale: Let’s be honest, you did not hire your employees because they are good at inputting information, printing, stuffing, and sorting mail. You hired them because they show initiative and are of value to your company goals. When you saddle your employees with hours of mind-numbing, tedious tasks, you run the risk of burnout. No one wants to stuff envelopes all day. If your employees quit due to burnout, the cost of rehiring and training new employees is very expensive.
A professional print and mail service, like Towne Mailer, gives you the freedom to relieve your staff from the burden of repetitive mailing tasks. Without the responsibility of printing, folding, stuffing and sorting mail, your employees can focus on their core competencies.
What Type Of Businesses Use A Printing And Mailing Service?
National and international businesses. Small, medium and large business. Mom-and-pop shops. Multi-level corporations. Non-profits. Church groups. Schools. Hospitals. Dental offices. And much more.
Pretty much, if you have a need for regular mailing, a print and mail service is right for you. Professional printing and mailing services, like Towne Mailer, provide relief for businesses of all sizes and in all industries. By outsourcing your printing and mailing needs, you not only are making a strong business decision, but you are also answering industry demands. You are demonstrating that you are a well-informed and competent business owner.
The specialized team at Towne Mailer has offered state-of-the-art, quality printing and mailing services to clients locally, nationally, and internationally for more than twenty years. It is our passion to help businesses streamline and save money while unloading the burden of their print and mail production. Our customer care is what sets us apart from the rest. Our attention to detail, focus on quality, and dedication to efficiency assures excellence for your print and mail processing.
What do you have to lose? No matter your business, don’t hesitate to reach out for a no-obligation quote. Our staff is happy to discuss your needs and send you a link to upload a test document, free of charge. We look forward to providing economical solutions for all of your printing and mailing needs.
Call us today for a free quote or send us an email directly from our website and we will get back to you as soon as possible.