Reasons to Outsource Your HIPAA Mail Printing

HIPAA compliance can be complicated and costly, and printing rules that violate the law can cause serious fines and consequences. Fortunately, there are several reasons to outsource your mail printing. Listed below are some of the main advantages of outsourcing your mail printing. These companies will provide in depth training to employees. When looking for HIPAA-compliant mail printing, ask the company you are considering about their training schedule.

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Costs of non-compliance

Outsourcing HIPAA compliant mail printing to a partner will help you avoid hefty fines and penalties. This type of privacy legislation requires healthcare organizations to keep complete records of mailings and correspondences involving patient health information. Non-compliance can result in fines of up to $50,000 per violation. By partnering with a HIPAA-compliant printing partner, you  can avoid these costs and improve your communication network.

Costs of HIPAA violations

Choosing a mail printing partner that is HIPAA-compliant will protect your business from lawsuits, as well as improve your communications network. HIPAA violations are costly, and a small breach can cost your company $50,000 or more. Even if you’re not at fault, it can be hard to undo the damage once it’s happened. Luckily, you can avoid these headaches by choosing a provider that has the latest  in data security. To avoid violating HIPAA, choose a company that has a reasonable fee for producing documents. A reasonable fee includes labor costs, postage, and supplies. The fees should be listed on the website of the mail provider so that the covered entity can accurately calculate the cost of the work. You can also consider whether the fees include labor and format costs. Some companies are more affordable than others, but be sure to check with the print vendor for their policies.

Cost of fines for non-compliance

The cost of fines for non-compliance in HIPAA compliance can range anywhere from $1000 to $1 million, and can include jail time for individuals. The maximum penalty is $1.5 million in a single calendar year, with penalties starting at $100 per violation and increasing if the violation continues over a period of time. The most common HIPAA violations include failure to properly safeguard health information, or a lack of appropriate security. HIPAA noncompliance can also cost more than a fine issued by the Office of Civil Rights. The federal health law gives the HHS the authority to levy civil monetary penalties. If a covered entity fails to comply with the law, it must notify all affected  individuals within 45 days. However, this notification process can be expensive if the breach affects hundreds of thousands of individuals. Each person affected by a breach should be notified individually and be offered identity theft protection services.

Cost of outsourcing HIPAA-compliant mail printing

Outsourcing HIPAA-compliant mail printing can be an efficient way to lower the cost of your patient communication while maintaining the highest level of security for your patient data. Mailings containing sensitive patient information must adhere to strict regulations and HIPAA compliance. With a comprehensive list of  mailing and printing services from a trusted provider, you can rest assured that you are protected. Outsourcing HIPAA-compliant mail printing to a trusted third party provider can help you avoid the costly penalties of inadvertent violations. Outsourcing HIPAA-compliant mail printing allows you to focus on other tasks that are more important to your organization. Outsourcing the work can also free up your staff to perform other essential business functions. For example, you can focus on your core business and reduce your expenses by avoiding costly inefficiencies. Outsourcing HIPAA-compliant mail printing will save you money while freeing up valuable time.